Understanding Visual Management Systems
This approach enables everyone in the system:
- to be clear about what you’re trying to accomplish
- to monitor the performance of a process and expose abnormal conditions so that appropriate action is taken quickly
- to prevent problems rather than just reacting to them
To be truly effective Visual Management Systems (VMS) need to be an integrated part of continuous improvement culture, with the objective being to manage processes in real-time. VMS takes time, effort and persistence in order to become an integral part of a business system before you can gain the full benefits.
The benefits of VMS
People will be able to:
- Set up a management structure to enable them to see ‘at-a-glance’ what is going on in their processes
- More efficiently manage team activities
- Understand how to structure a visual management board
- Gain clarity of purpose and transparency of the process
Team members will:
- Team members will feel more engaged in the process
- They will have a new visual way of working
- Team meetings can become more effective and stimulating
- Teams will have access to the latest information
Good for the Organisation.
Senior teams will now be able to ‘go to gemba’ – i.e. ‘go, look, see’ where the work is taking place. This means greater transparency, instant access to critical information and ‘at-a-glance’ project status so they know exactly what is going on.
In addition, leadership will have confidence that team leaders are fully informed and taking the right actions in an open and transparent structure.
Plus. an organisation where monitoring and measuring is on-going means there is a much better chance of preventing problems, rather than just reacting to them.
How we work with clients
Creating a culture for effective visual management
- Run a workshop with the leadership team to create the culture for a sustainable visual management system
Understanding the way the process is performing
- Assist with identifying measures for a VMS
- Create methods to control the operation of processes
Setting up visual management systems
- Advise on how abnormalities can be signalled
- Help create standard operating procedures
- Create a visual management display board
Running visual management meetings
- Identifying the required behaviours for effective meetings
- Advising on how to run a visual management meeting
Contact us to discuss how we can support you.
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